- 27 Mar 2025
- 77 Minutes to read
- Print
- Dark
- PDF
List of Email Templates
- Updated on 27 Mar 2025
- 77 Minutes to read
- Print
- Dark
- PDF
OneSpan Sign is delivered with a set of predefined templates that can be used to send transactions. Before using these templates though, note the following:
If you are the owner of a SaaS account, customizing your email templates must be done with help from our Support Team.
Some of the templates listed below send emails to recipients. In those emails, the system now escapes/sanitizes all email variables except $PACKAGE_MESSAGE and the email's Subject line.
The template email.transaction.complete is disabled by default. All other email templates are enabled by default, but they can be selectively disabled.
The variables listed in each template are defined using the information provided during the creating of the transaction.
OneSpan Sign’s email templates include the following:
email.transaction.complete (disabled by default)
email.account.invitation
This template sends an email that invites a sender to join an existing OneSpan Sign account. The recipient will not be able to join if they are already a sender on another account.
The following is the default email.account.invitation template used by OneSpan Sign:
Subject
$SYSTEM_MESSAGE; invites you to register for a OneSpan Sign account
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.activate
This template — also known as the invitation email — invites recipients to review or sign a package.
If a package is configured to use in-order signing, only the first signer will receive an invitation when the package is initially sent. The second and following signers will receive an invitation email when the previous signer has completed their part of the process.
What follows is the default email.activate template used by OneSpan Sign.
Subject
$PACKAGE_OWNER_NAME; has added you as a $RECIPIENT_ROLE; to"$PACKAGE_NAME;"
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$EXPIRY_DATE; | Expiry date specified for the transaction |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.activate.ipen
This template — also known as the invitation email — invites recipients to review or sign an in-person transaction.
When a Signer is invited to a in-person Notarized transaction the email the Signer receives will allow them to review the documents in the transaction, but not begin the signing process. Signing can only take place in the presence of the notary.
What follows is the default email.activate.ipen template used by OneSpan Sign.
Subject
$PACKAGE_OWNER_NAME; has added you as a $RECIPIENT_ROLE; to"$PACKAGE_NAME;"
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$NOTARY_FULL_NAME; | Full name of the notary who will run the signing session. |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$RECIPIENT_NAME; | Recipient's name |
email.activate.virtual.room
This template invites recipients to review or sign a transaction during a Virtual Room meeting.
What follows is the default email.activate.virtual.room template used by OneSpan Sign.
Subject
$PACKAGE_OWNER_NAME; has added you as a $RECIPIENT_ROLE; to"$PACKAGE_NAME;"
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$EXPIRY_DATE; | Expiry date specified for the transaction |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
$VIRTUAL_ROOM_START_DATE; | The start date of the Virtual Room meeting, as specified in the transaction |
$VIRTUAL_ROOM_START_TIME; | The start time of the Virtual Room meeting, as specified in the transaction |
Variable | Definition |
---|---|
$EMAIL_STYLE; | |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$PACKAGE_NAME; | Package's name |
$CONNECTOR_NAME;; | Name of the archiving service |
$LINK_URL; | URL of the package (in OneSpan Sign) |
Variable | Definition |
---|---|
$EMAIL_STYLE; | |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$PACKAGE_NAME; | Package's name |
$CONNECTOR_NAME;; | Name of the archiving service |
$LINK_URL; | URL of the package (in OneSpan Sign) |
Variable | Definition |
---|---|
$EMAIL_STYLE; | |
$ACCOUNT_OWNER_NAME; | Account Owner's name |
$CONNECTOR_NAME; | Name of the archiving service |
$CONNECTOR_BODY;; | Text for the body of the email message |
Variable | Definition |
---|---|
$EMAIL_STYLE; | |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$PACKAGE_NAME; | Package's name |
$CONNECTOR_NAME; | Name of the archiving service |
$LINK_URL; | URL of the package (in OneSpan Sign) |
Variable | Definition |
---|---|
$EMAIL_STYLE; | |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$PACKAGE_NAME; | Package's name |
$CONNECTOR_NAME;; | Name of the archiving service |
$LINK_URL; | URL of the package (in OneSpan Sign) |
email.attachment.rejected
This template sends an email to a signer who uploaded a document attachment that was subsequently rejected by the Package Owner. The owner can explain to the signer why the attachment was rejected.
What follows is the default email.attachment.rejected template used by OneSpan Sign.
Subject
The attachment uploaded to "$PACKAGE_NAME;" was rejected
Body
Variables
Variable | Definition |
---|---|
$DYNAMIC_TOKEN_1; | The filename of the document attachment |
$DYNAMIC_TOKEN_2; | The reason entered by the Package Owner for rejecting the attachment |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package's name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.attachment.uploaded
This template sends an email to the Package Owner to inform them that a signer has uploaded an attachment to the package.
The email is only sent if the transaction has been marked as needing to be reviewed before completion.
The following is the default mail.attachment.uploaded template used by OneSpan Sign.
Subject
Attachment uploaded to "$PACKAGE_NAME;"
Body
Variables
Variable | Definition |
---|---|
$DYNAMIC_TOKEN_1; | The sender's name for the uploaded document |
$DYNAMIC_TOKEN_2; | Full name of the signer who uploaded the document |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.blacklisted
This template sends an email to the Package Owner to inform them that a package signer has been blocked by OneSpan Sign. This occurs when messages sent to that signer's email address have bounced repeatedly.
What follows is the default email.blacklisted template used by OneSpan Sign.
Subject
Recipient email blocked for "$PACKAGE_NAME;".
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FAILED_RECIPIENT_EMAIL; | Email address of the recipient who was blocked |
$FAILED_RECIPIENT_NAME; | Name of the recipient who was blocked |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.bounced
This template sends an email notification when an email sent to a signer was unable to reach its destination because the signer's email address was invalid. By default, the email is sent to the Package Owner.
While email services must be configured via a generic SMTP server or Amazon SES, only the latter offers bounce-back functionality.
What follows is the default email.bounced template used by OneSpan Sign.
Subject
Mail delivery failed - we could not deliver the "$PACKAGE_NAME;" to $FAILED_RECIPIENT_NAME; at $FAILED_RECIPIENT_EMAIL;
Body
Variables
Variable | Definition |
---|---|
$DYNAMIC_TOKEN_1; | The diagnostic code from the bounce notification |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FAILED_RECIPIENT_EMAIL; | Email address of the recipient whose email was not delivered |
$FAILED_RECIPIENT_NAME; | Name of the recipient whose email was not delivered |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$PACKAGE_NAME; | Package's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.bulk.send.completed
This template sends an email to the Package Owner once the system has completed sending all packages for signing via a Bulk Send operation. If there are errors for particular transactions, they are listed in a CSV file attached to the email.
What follows is the default email.bulk.send.completed template used by OneSpan Sign.
Subject
Bulk Send for "$PACKAGE_NAME; - $DYNAMIC_TOKEN_1;" is complete
Body
Variables
Variable | Definition |
---|---|
$DYNAMIC_TOKEN_1; | The date when the Bulk Send batch was created |
$DYNAMIC_TOKEN_2; | A message indicating that the Bulk Send was successful, or that a CSV file is attached |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_NAME; | The name of the template used for the Bulk Send |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.callbackFailure
This template sends email when OneSpan Sign fails to communicate with the Callback Server.
What follows is the default email.callbackFailure template used by OneSpan Sign.
Subject
OneSpan Sign Callback failed
Body
Variables
Variable | Definition |
---|---|
$CALLBACK_FAILURE_REASON; | The exception generated by the callback attempt |
$CALLBACK_PAYLOAD; | The JSON message in the callback |
$CALLBACK_URL; | The URL to which the callback was sent |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
Variable | Definition |
---|---|
$DYNAMIC_TOKEN_1; | The diagnostic code from the bounce notification |
$EMAIL_STYLE; | |
$FAILED_RECIPIENT_EMAIL; | Email address of the recipient whose email was not delivered |
$FAILED_RECIPIENT_NAME; | Name of the recipient whose email was not delivered |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$PACKAGE_NAME; | Package's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.complete
This template sends an email to all signers once all signers have completed the signing process.
What follows is the default email.complete template used by OneSpan Sign.
Subject
Signing completed - the documents from "$PACKAGE_NAME;" are available for download.
Body
Variables
Variable | Definition |
---|---|
$COMPLETION_DATE; | Date on which the transaction was completed |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package's name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.decline
This template sends an email to the Package Owner after a signer declines to sign a package.
What follows is the default email.decline template used by OneSpan Sign.
Subject
"$PACKAGE_NAME;" was declined by $DYNAMIC_TOKEN_1
Body
Variables
Variable | Definition |
---|---|
$DYNAMIC_TOKEN_1; | The email of the signer who declined to sign the package |
$DYNAMIC_TOKEN_2; | The reason for declining entered by the signer |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package's name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.delegation.activate
This template sends an email to a Sender to notify them that another Sender has designated them to be a "delegate", thereby authorizing them to manage transactions on behalf of the "delegator".
What follows is the default email.delegation.activate template used by OneSpan Sign.
Subject
$DELEGATOR_NAME; has assigned you as delegate
Body
Variables
Variable | Definition |
---|---|
$DELEGATOR_EMAIL; | Email address of the delegator |
$DELEGATOR_NAME; | Name of the delegator |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$EXPIRY_DATE; | Date when the delegation expires |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Name of the delegate |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.evidence.summary
This template sends an email to the Package Owner if they requested an Electronic Evidence Summary for a package. The summary is attached to the email.
Evidence Summary documents are highly customizable. You can: (1) customize the logo image; (2) customize the text of every label (title, footer, section titles, and fields); (3) customize the Evidence Summary’s filename; (4) hide/show any of the following elements: logo, title, footer; (5) hide/show any of the following sections: Transaction, Sender, Document, Recipients, Audit Trail. To learn more, contact our Support Team.
What follows is the default email.evidence.summary template used by OneSpan Sign
Subject
Electronic Evidence Summary is available for "$PACKAGE_NAME;"
Body
Variables
Variable | Definition |
---|---|
$COMPLETION_DATE; | Date on which the transaction was completed |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$PACKAGE_NAME; | Package's name |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.expire
This template sends an email to the Package Owner when their package expires.
What follows is the default email.expire template used by OneSpan Sign.
Subject
"$PACKAGE_NAME;" has expired
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$PACKAGE_NAME; | Package's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.expire.warning
This template sends email to signers five days before a package's expiry date if they have not yet finished signing. Note: (1) the interval of five days cannot be changed; (2) if a Sender configures the expiry date to be less than five days after the package is created, this email will never be sent.
What follows is the default email.expire.warning template used by OneSpan Sign.
Subject
"$PACKAGE_NAME;" is about to expire
Body
Variables
Variable | Definition |
---|---|
$DYNAMIC_TOKEN_1; | Date the package is set to expire |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package’s name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient’s name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.forgot.password
This template sends an email to a user who has forgotten or lost their account password.
What follows is the default email.forgot.password template used by OneSpan Sign.
Subject
Reset your password
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | Link to the password reset URL |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.kba.failure
This template sends an email to the Package Owner when a signer fails in their attempt to authenticate themselves through KBA (Knowledge Based Authentication).
What follows is the default email.kba.failure template used by OneSpan Sign.
Subject
$PREVIOUS_SIGNER_NAME; failed authentication to access "$PACKAGE_NAME;".
Body
Variables
Variable | Definition |
---|---|
$DYNAMIC_TOKEN1; | Name of the signer who failed to be authenticated |
$DYNAMIC_TOKEN2; | Email address of the signer who failed to be authenticated |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$KBA_FAILURE_REASON; | The reason the authentication was not accepted. Possible values include: - Failed authentication - The recipient failed to answer knowledge-based authentication questions correctly. Please review the sent transaction and choose another type of authentication for the recipient or create and send a new transaction with knowledge-based authentication. - Thin File - The provider does not have enough information on the recipient to generate questions. Please review the sent transaction and choose another type of authentication for the recipient. - Recipient not found - The recipient was not found in the provider database. Please review the sent transaction and update the recipient information or choose another type of authentication. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_NAME; | Package's name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.lock.signer
This template sends an email to the Package Owner when a signer has been locked out due to too many failed authentication attempts.
What follows is the default email.lock.signer template used by OneSpan Sign.
Subject
"$DYNAMIC_TOKEN_1; ($DYNAMIC_TOKEN_2;)" has been locked due to many failed authentication attempts
Body
Variables
Variable | Definition |
---|---|
$DYNAMIC_TOKEN_1; | Full name of the signer who has been locked out due to too many failed authentication attempts |
$DYNAMIC_TOKEN_2; | Email address of the signer who failed to be authenticated |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_NAME; | Package's name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.login.lockout
This template sends an email to a sender who has been locked out of their account due to too many failed login attempts.
What follows is the default email.login.lockout template used by OneSpan Sign.
Subject
Password reset after failed login attempts
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | Link to the password reset URL |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.notify
This template re-sends an email invitation to review or sign a package after a sender manually resends the signing invitation (either through the sender UI, or through an API).
What follows is the default email.notify template used by OneSpan Sign.
Subject
$PACKAGE_OWNER_NAME; has added you as a $RECIPIENT_ROLE; to "$PACKAGE_NAME;".
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$EXPIRY_DATE; | Expiry date specified for the transaction |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package's name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.notify.mobile
This template sends a signer an email with a link that can be used to capture their signature on a mobile device.
What follows is the default email.notify.mobile template used by OneSpan Sign.
Subject
You are requested to e-sign "$PACKAGE_NAME;" with your mobile device
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$EXPIRY_DATE; | Expiry date specified for the package |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package's name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.notify.virtual.room
This template re-sends an email invitation to review or sign a transaction during a Virtual Room meeting.
What follows is the default email.notify.virtual.room template used by OneSpan Sign.
Subject
$PACKAGE_OWNER_NAME; has added you as a $RECIPIENT_ROLE; to"$PACKAGE_NAME;"
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$EXPIRY_DATE; | Expiry date specified for the transaction |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
$VIRTUAL_ROOM_START_DATE; | The start date of the Virtual Room meeting, as specified in the transaction |
$VIRTUAL_ROOM_START_TIME; | The start time of the Virtual Room meeting, as specified in the transaction |
email.oauthFailure
This template sends an email to a sender when they fail in their attempt to authenticate themselves through OAuth.
OneSpan Sign does not have a default template for email.oauthFailure.
Subject
OneSpan Sign OAuth failed.
Variables
Variable | Definition |
---|---|
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$RECIPIENT_EMAIL; | Email address of the sender who failed to authenticate themselves through OAuth |
$RECIPIENT_NAME; | Name of the sender who failed to authenticate themselves through OAuth |
email.ofac.event
This template sends an email to a Package Owner, notifying them that a signer from an OFAC-blacklisted country has tried to sign their package.
What follows is the default email.ofac.event template used by OneSpan Sign.
Subject
An attempt to access "$PACKAGE_NAME;" from an OFAC blacklisted country was detected
Body
Variables
Variable | Definition |
---|---|
$DYNAMIC_TOKEN_1; | Name and email address of the signer who tried to sign the package from an OFAC-blacklisted country |
$DYNAMIC_TOKEN_2; | IP address from which the attempt to sign was made |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_NAME; | Package's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.ooto (Out of the Office)
This template sends an email to the Package Owner, notifying them that an email sent to a signer didn’t reach its intended recipient. This could occur when:
An email out-of-office response has been set by the recipient
The email server cannot be reached, or an incorrect domain has been entered
The email has been blocked by a spam filter
What follows is the default email.ooto template used by OneSpan Sign.
Subject
Delivery of "$PACKAGE_NAME;" to $FAILED_RECIPIENT_NAME; at $FAILED_RECIPIENT_EMAIL;. resulted in an automated reply
Body
Variables
Variable | Definition |
---|---|
$DYNAMIC_TOKEN_1; | The diagnostic code from the bounce notification |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FAILED_RECIPIENT_EMAIL; | Email address of the recipient whose email was not delivered |
$FAILED_RECIPIENT_NAME; | Name of the recipient whose email was not delivered |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$PACKAGE_NAME; | Package's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
Variable | Definition |
---|---|
$DYNAMIC_TOKEN_1; | Email of the signer who opted out of signing the package electronically |
$DYNAMIC_TOKEN_2; | The reason for opting out entered by the signer |
$EMAIL_STYLE; | |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package's name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.password.expiry.warning
This template sends an email to a user to remind them that their password will soon expire. To avoid being locked out of their account, the user must soon change their password.
What follows is the default email.password.expiry.warning template used by OneSpan Sign.
Subject
REMINDER: Your password expires in $DAYS_TO_EXPIRE; days
Body
Variables
Variable | Definition |
---|---|
$DAYS_TO_EXPIRE; | The number of days until the transaction expires |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL | URL of the package (in OneSpan Sign) |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.plan.purchase
This template sends an email to a new Account Owner to give them details of their purchase order, plus some reference information.
What follows is the default email.plan.purchase template used by OneSpan Sign.
Subject
Thanks for being a OneSpan Sign customer
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
$SYSTEM_MESSAGE; | The order summary. It lists the new plan, the effective date, the subscription term, the number of users, the credit card (masked), the confirmation number, and the charged amount. |
email.ready.to.complete
This template sends an email to a Package Owner when all documents have been signed, and a package is ready to be marked as Complete.
What follows is the default email.ready.to.complete template used by OneSpan Sign.
Subject
Everyone has signed "$PACKAGE_NAME;"
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package's name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.reassign.newSigner
This template sends an email to a new signer, notifying them that they have been reassigned the role of another signer in a package.
What follows is the default email.reassign.newSigner template used by OneSpan Sign.
Subject
$PREVIOUS_SIGNER_NAME; ($PREVIOUS_SIGNER_EMAIL;) has delegated signing responsibilities to you for"$PACKAGE_NAME;"
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$EXPIRY_DATE; | Expiry date specified for the transaction |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$NEW_SIGNER_EMAIL; | Email address of the original recipient of the package |
$NEW_SIGNER_NAME; | Name of the original recipient of the package |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$PREVIOUS_SIGNER_EMAIL; | Email address of the person who delegated signing |
$PREVIOUS_SIGNER_NAME; | Name of the person who delegated signing |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address. |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.reassign.sender
This template sends an email to a Package Owner, notifying them that one of the signers has reassigned their role in the package to another signer.
What follows is the default email.reassign.sender template used by OneSpan Sign.
Subject
$PREVIOUS_SIGNER_NAME; ($PREVIOUS_SIGNER_EMAIL;) has reassigned signing responsibilities for "$PACKAGE_NAME;"
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$EXPIRY_DATE; | Expiry date specified for the transaction |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$PREVIOUS_SIGNER_EMAIL; | Email address of the person who delegated signing |
$PREVIOUS_SIGNER_NAME; | Name of the person who delegated signing |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.recordings.composition.failed
This template sends an email to a Package Owner, notifying them that the video composition for a Virtual Room transaction has failed.
What follows is the default email.recordings.composition.failed template used by OneSpan Sign.
Subject
Creation of recordings for $PACKAGE_NAME; failed
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
email.recordings.deletion.reminder
This template sends an email to a Package Owner, reminding them to download video composition for a Virtual Room transaction. By default, video recordings are deleted after seven days.
What follows is the default email.recordings.deletion.reminder template used by OneSpan Sign.
Subject
Don't forget to download your recording.
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$DYNAMIC_TOKEN_1; | The number of days left before a video recording of a Virtual Room transaction is deleted. By default, video recordings are deleted after seven days. |
$LINK_URL | The URL address of the video recording. |
email.recordings.ready.download
This template sends an email to a Package Owner, informing them that a video composition for a Virtual Room transaction has been created and is ready for download.
What follows is the default email.recordings.ready.download template used by OneSpan Sign.
Subject
Recordings ready to download for ($PACKAGE_NAME;)
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$DYNAMIC_TOKEN_1; | The number of days left before a video recording of a Virtual Room transaction is deleted. By default, video recordings are deleted after seven days. |
$LINK_URL | The URL address of the video recording. |
email.remind.signer
This template sends an email to remind a signer that they have documents ready to be signed. Reminder emails are sent only if the transaction’s owner configures them to be sent. The owner specifies: (1) when the first reminder will be sent; (2) the number of days between successive reminders; (3) the total number of reminders to be sent. For more, see Managing Transaction Reminders.
What follows is the default email.remind.signer template used by OneSpan Sign.
Subject
REMINDER: $PACKAGE_OWNER_NAME; has added you as a $RECIPIENT_ROLE; to "$PACKAGE_NAME;".
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$EXPIRY_DATE; | Expiry date specified for the transaction |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.remind.signer.virtual.room
This template sends an email to remind a signer that they have documents ready to be signed in a Virtual Room meeting.
What follows is the default email.remind.signer.virtual.room template used by OneSpan Sign.
Subject
$PACKAGE_OWNER_NAME; has added you as a $RECIPIENT_ROLE; to"$PACKAGE_NAME;"
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$EXPIRY_DATE; | Expiry date specified for the transaction |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
$VIRTUAL_ROOM_START_DATE; | The start date of the Virtual Room meeting, as specified in the transaction |
$VIRTUAL_ROOM_START_TIME; | The start time of the Virtual Room meeting, as specified in the transaction |
email.saa.failure
This template sends an email to the sender when there is a failed OSS/IDV transaction. This could occur in situations where a signer fails all attempts available for IDV authentication and, therefore, fails the transaction and is locked out. The sender would then receive an email mentioning that the signer has been locked out, and the reason for the failed IDV authentication.
What follows is the default email.saa.failure template used by OneSpan Sign.
Subject
$PREVIOUS_SIGNER_NAME; $DYNAMIC_TOKEN_2; has been locked due to many failed authentication attempts
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$DYNAMIC_TOKEN_1; | The reason for the IDV authentication failure. |
$PACKAGE_NAME; | Package’s name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$PREVIOUS_SIGNER_NAME; | The name of the signer who has been locked out. |
email.sender.notify.adhoc
This template sends an email to the sender when a signer makes a request for an adhoc session.
What follows is the default email.sender.notify.adhoc template used by OneSpan Sign.
Subject
Callback Request ($PACKAGE_NAME;)
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$RECIPIENT_NAME; | Recipient's name |
$DYNAMIC_TOKEN_1; | The person requesting the adhoc session. |
$DYNAMIC_TOKEN_2; | The phone number of the person requesting the adhoc session. |
$DYNAMIC_TOKEN_3; | The preferred time that the signer would like the adhoc session to take place. |
$DYNAMIC_TOKEN_4; | Any additional information entered by the signer. |
$PACKAGE_NAME; | Package’s name |
email.signer.notify.adhoc
This template sends an email to the signer informing them that the sender has received their request for an adhoc session.
What follows is the default email.signer.notify.adhoc template used by OneSpan Sign.
Subject
Callback Request ($PACKAGE_NAME;)
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$RECIPIENT_NAME; | Recipient's name |
$DYNAMIC_TOKEN_1; | The person requesting the adhoc session. |
$DYNAMIC_TOKEN_2; | The phone number of the person requesting the adhoc session. |
$DYNAMIC_TOKEN_3; | The preferred time that the signer would like the adhoc session to take place. |
$DYNAMIC_TOKEN_4; | Any additional information entered by the signer. |
$PACKAGE_NAME; | Package’s name |
email.signup
This template sends an email to the owner of a new account, notifying them that they have successfully signed up for a Free Trial or Professional Edition SaaS account.
What follows is the default email.signup template used by OneSpan Sign.
Subject
Welcome to OneSpan Sign
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.transaction.complete
This template sends an email to a transaction's owner to notify them that all signers have completed the signing process.
What follows is the default email.transaction.complete template used by OneSpan Sign.
Subject
Signing is completed for "$PACKAGE_NAME;"
Body
Variables
Variable | Definition |
---|---|
$COMPLETION_DATE; | Date on which the transaction was completed |
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package's name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |
email.unlock.signer
This template sends an email to a signer, notifying them that they have been unlocked.
What follows is the default email.unlock.signer template used by OneSpan Sign.
Subject
Your account has been unlocked
Body
Variables
Variable | Definition |
---|---|
$EMAIL_STYLE; | A set of CSS attributes provided by the platform. As of OneSpan Sign 11.19, the value of this variable is: "font-family:monospace;font-size:13.3333px;font-weight:400;font-style:normal;color:#444444;line-height:15px;text-align:start;vertical-align:baseline;direction:ltr". You can override these style definitions by: (1) omitting the $EMAIL_STYLE variable from your message template; (2) including your own style definitions. |
$FRONTEND_URL; | Link to the login page of the OneSpan Sign website |
$LINK_URL; | URL of the package (in OneSpan Sign) |
$PACKAGE_MESSAGE; | Package message, if one is specified |
$PACKAGE_NAME; | Package's name |
$PACKAGE_OWNER_EMAIL; | Package Owner's email address |
$PACKAGE_OWNER_NAME; | Package Owner's name |
$RECIPIENT_COMPANY; | The recipient's company |
$RECIPIENT_EMAIL; | Recipient's email address |
$RECIPIENT_NAME; | Recipient's name |
$RECIPIENT_ROLE; | Recipient's role (either signer or reviewer, displayed in the language of the email) |
$SUPPORT_EMAIL; | Customer Support's email address |
$SUPPORT_PHONE_NUMBER; | Customer Support's phone number |